SAFE WORKING PROCEDURES FOR SAFE SYSTEMS OF WORK DURING THE COVID-19 PANDEMIC.

Only individuals and contractors who are competent and fully understand the risks from COVID-19 will be permitted to undertake scaffolding works on site.

1.0 Purpose

The purpose of this Safe System of Work is to provide instruction, assign responsibility and to control, by a systematic sequence of actions, the manner in which the requirements for ensuring the spread of COVID-19 is reduced when working on site. All controls stipulated by Pro Scaffolding (SW) Ltd and the main contractor, must always be adhered to .

You must also ensure you routinely refer to the latest Government Guidance advice on Coronavirus.

Our Safe System of Works in reference to COVID-19 are based on Public Health England (PHE) and the Construction Leadership Council SOPs for the Construction Sector and will be reviewed and updated in light of any new guidance publicised.

Anyone working on behalf of Pro Scaffolding (SW) Ltd must ensure they are protected by minimizing the risk of infection spread. We as a company, will look to standardise control measures across all sites where facilities allow which will be strictly in line with Government guidance as a minimum, we will look to exceed minimum standards wherever reasonably possible.

Pro Scaffolding (SW) Ltd will not compromise Health and Safety requirements as prescribed under general Law. Where H&S legislation cannot be complied with along with measures contained within this document, work should not continue.

2.0 Scope

These procedures apply to all works covered by Pro Scaffolding (SW) Ltd including travel to and from site and delivery of materials.

When reading this document, we have already presumed you have made the careful assessment of prioritizing working from home wherever possible, and therefor these procedures are for those who cannot work from home.

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3.0 Definitions

COVID-19 – COVID-19 is a new illness that can affect your lungs and airways. It’s caused by a virus called coronavirus. Sanitiser – Alcohol-based hand cleaner with 60% alcohol. Cleaning – The disinfection of touched objects or surfaces around the workplace.  Cleaning Products – Cleaning agents or hard-surface cleaning substances used to remove possible traces of COVID-19.  Symptoms – A high temperature and a new, continuous cough.

4.0 References

– Pro Scaffolding (SW) Ltd Company H&S Policy  – Project Specific Construction Phase Plan  – Risk Assessment / Method Statements – www.gov.uk/coronavirus – www.nhs.uk/conditions/coronavirus-covid-19/ – www.constructionleadershipcouncil.co.uk/news/site-operating-procedures-during-covid19/

5.0 Procedures

5.1 Travelling to Site

It is stressed that individuals should travel to site alone wherever possible using their own transport. Although its understood, there may be times whereby individuals have no option but to share transport, in these circumstances the following should be considered:

• Journeys should be shared with the same individuals and with the minimum number of people at any one time. • Good ventilation (i.e. keeping the windows open) and facing away from each other may help to reduce the risk of transmission.  • The vehicle should be cleaned regularly wearing gloves and using standard cleaning products, with particular emphasis on handles and other areas where passengers may touch surfaces. (please see Appendix 1 document regarding vehicle cleaning).  • many sites have ample car-parking available for instances of additional vehicles where persons may travel alone. 

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• Hand cleaning facilities will be available at each vehicle so that operatives can clean hands on their way in and out. This will be hand sanitiser.  • For each shift, measures should be considered for how someone would get home should they fall ill. This will rely on prompt reporting procedures, so that individuals can take themselves home with only mild symptoms.

Driving At / For Work Travelling during working hours for Pro Scaffolding (SW) Ltd should be avoided wherever possible. However, should the need arise to collect materials, then this should be done so alone so vehicle sharing is not required.

Site Arrival and Leaving Site

Pro Scaffolding (SW) Ltd will stop all non-essential visits to site under our control.

We will use the main contractors welfare facilities in a courteous manner by wiping touch points before and after use.

All operatives are required to wash their hands for 20 seconds using soap and water when entering and leaving the welfare areas. See Appendix 2.

Signage will be used and displayed throughout all to remind staff of these measures and also to not attend site if they have symptoms of Coronavirus. Please refer to Appendix 3 for more detail.

Numerous areas of site used by Pro Scaffolding (SW) Ltd such as welfare and storage shall be done so with care as they are common areas used by others.

Routine cleaning regimes shall be implemented so that common areas under the control of Pro Scaffolding (SW) Ltd are wiped down such as tables, chairs, doors, shared equipment and their controls etc.

Inductions will continue to take place; however, these will be undertaken using social distancing and using large spacious areas.

Inspecting scaffolding via scaff tag should continue – each user shall have their own pen and tag.

Any deliveries made shall be done so with social distancing measures – where practicable, delivered materials shall be wiped down. Drivers should be advised to stay in their vehicles, if they

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are required to exit their vehicle, they will be advised to wash / sanitize hands before handling materials.

Avoiding Close Working

We shall assess all work activities to ensure social distancing and good hygiene measures can be achieved. Where this cannot be achieved, we will look at alternatives until such adequate measures can be implemented. We will take all mitigating actions as necessary to reduce the risk of transmission.

Eliminate  • Workers who are unwell with symptoms of Coronavirus (Covid-19) should not travel to or attend the workplace  • Rearrange tasks to enable them to be done by one person, or by maintaining social distancing measures (2 metres)  • Avoid skin to skin and face to face contact  • Consider one way systems on and off scaffolding for client use.   • Consider alternative or additional mechanical aids to reduce worker interface Site Meetings  • Only absolutely necessary meeting participants should attend  • Attendees should be at least two metres apart from each other  • Rooms should be well-ventilated / windows opened to allow fresh air circulation  • Consider holding meetings in open areas where possible.

Reduce Where the social distancing measures (2 metres) cannot be applied:  • Minimise the frequency and time workers are within 2 metres of each other  • Minimise the number of workers involved in these tasks  • Workers should work side by side, or facing away from each other, rather than face to face  • Lower the worker capacity of lifts and hoists to reduce congestion and contact at all times  • Regularly clean common touchpoints, doors, buttons, handles, vehicle cabs, tools, equipment etc.  • Increase ventilation in enclosed spaces  • Workers should wash their hands before and after using any equipment.

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Isolate  Keep groups of workers that have to work within 2 metres:  • Together in teams e.g. do not change workers within teams  • As small as possible  • Away from other workers where possible.

Control  Where face to face working is essential to carry out a task when working within 2 metres:  • Keep this to 15 minutes or less where possible  • Consider introducing an enhanced authorisation process for these activities  • Provide additional supervision to monitor and manage compliance.

PPE

Sites should not use respiratory protective equipment (RPE) for Coronavirus (Covid-19) where the two metre social distancing guidelines are met.  • Where it is not possible to maintain a two metre distance, each activity should be risk assessed using the hierarchy of controls and against any sector-specific guidance, mindful that masks (RPE) are the last resort in the hierarchy  • Re-usable PPE should be thoroughly cleaned after use and not shared between workers  • Single use PPE should be disposed of so that it cannot be reused

Hand Washing

• Regular breaks will be permitted to wash hands.  • Provide locations / map of public conveniences that contain hand washing facilities in addition to the usual designated welfare facilities.  • We will ensure adequate supplies of soap and fresh water are readily available and kept topped up at all times. 

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• Provide hand sanitiser (minimum 60% alcohol based) where hand washing facilities are unavailable  • Regularly clean / wipe down the hand washing facilities under our control.  • Ample bins will be provided for hand towels which shall be regularly removed and disposed of.

Cleaning Enhanced cleaning shall be implemented across all areas where Pro Scaffolding (SW) Ltd control and at touch points, including: • Taps and washing facilities  • Toilet flush and seats  • Door handles and push plates  • Hand rails on staircases and corridors  • Lift and hoist controls  • Machinery and equipment controls  • All areas used for eating must be thoroughly cleaned at the end of each break and shift, including chairs and door handles. • Telephone equipment  • Key boards, photocopiers and other office equipment  • Rubbish collection and storage points should be increased and emptied regularly throughout and at the end of each day.  First Aid and Emergency  The primary responsibility is to preserve life and first aid should be administered if required and until the emergency services attend.  • The provision of adequate first aid resources will be established between the relevant parties on site. • Emergency plans including contact details will be kept up to date and displayed for information purposes.  • We will risk assess high-risk work and consider whether we can postpone.

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Monitoring  • All systems and procedures shall be monitored to ensure measures remain effective.  • Stocks of cleaning products such as sanitisers and wipes shall be monitored and replenished in good time.  • Cleaning of areas shall be recorded.  • The workforce shall be constantly reminded of the measures via briefings and toolbox talks.  As part of this process, we will have a nominated person to actively monitor and review procedures and controls for effectiveness.

PHE guidance for construction states “where it is not possible to follow the social distancing guidelines in full in relation to a particular activity, you should consider whether that activity needs to continue for the site to continue to operate, and, if so, take all the mitigating actions possible to reduce the risk of transmission”